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Reprographic Assistant Profile


This Section of the site details information that you might find useful if you are looking to secure employment or require further details regarding working as a Reprographic Assistant. This page details the following Information:-

  • Finding Suitable Work as a Reprographic Assistant
  • Working Duties Expected
  • Hours and Environment
  • Working Skills Required
  • Training Requirements
  • Salary Expectations
  • Trade Information
  • Other useful Reprographic Assistant Work Information

Finding Suitable Work

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Working Duties Expected

Reprographic assistants copy pages of text and other documents using photocopying and/or offset litho printing machines. They receive the pages to be copied from a colleague or customer, with whom they agree a time and date for completing the job. Reprographic assistants then have to plan their work to meet these agreed deadlines.

Most of the jobs are done on photocopying machines. Reprographic assistants set these up according to the number of copies, size and format required by pressing a series of buttons. When the copying is completed, the assistants collect the pages and arrange them in the correct order. They may then fasten the pages together using a stapling machine, or bind them together using a small binding machine.

Some reprographic assistants also operate offset litho printing machines. They fix a plate (containing an image of the page to be copied) around rotary press cylinders on the offset litho machine. They then fill the ink ducts and ensure that there is a regular flow of ink and dampening solution.

Hours and Environment

Reprographic assistants normally work about 39 hours a week (including Saturdays in ‘instant print’ shops). Part-time working and flexible hours may be possible. The work may be carried out within an office or in a separate reprographic workshop. The work can involve standing for long periods, bending and lifting heavy boxes of materials.

Skills and Interests

As a reprographic assistants you should:

  • be able to work in a neat, methodical and well organised way
  • be able to follow instructions, work under pressure and meet deadlines
  • be able to do basic calculations and keep records of work completed
  • have an appreciation of colour, detail and design
  • have good customer care skills.


There are no set entry requirements, with qualifications depending on the employer and the amount of responsibility involved. Most organisations ask for a good standard of general education, usually with GCSEs/S grades in English and maths or technical/craft subject.

Some employers may prefer you to have taken a further education course in printing or graphic design, such as BTEC/SQA First or National Diploma in Printing, or City & Guilds (5621) Printing and Graphic Communications.

There are no upper age limits for entry to work as a reprographic assistant but previous experience of some form of work connected with printing or graphics would be an advantage.


Firms usually provide on-the-job training. Staff are sometimes sent on training courses run by the equipment manufacturers, or the manufacturers’ representatives may come to the firm to show reprographic assistants how to operate their machines.

Employers may provide day release to workers to study for the City & Guilds (5261) Print and Graphic Communications Scheme or relevant SQA national certificate modules.

NVQ/SVQ Levels 2 and 3/City & Guilds (5157) joint awards in Printing are also available.

Both the City & Guilds and NVQs/SVQs cover a wide range of printing and reprographics fields, including various types of machine printing, print finishing, binding and some desktop publishing functions. Candidates would take the particular units relevant to their place of work.

The British Printing Industry Federation (BPIF) also runs short courses and in-company training.

Foundation and Advanced Modern Apprenticeships (MAPPs) may be available for people aged 16-24.
For details see: MAPPs (England); Skillseekers MAPPs (Scotland); National Traineeships MAPPs (Wales); and MAPPs (Northern Ireland).


Opportunities exist throughout the country with a wide range of organisations - in the copying and duplicating departments of large companies, in civil service departments, local government and with hospital authorities as well as universities, colleges and large schools.

There are also opportunities for this type of work in many of the high street "instant print" shops and with jobbing printers. In some organisations, this work may be part of the daily duties of a clerical assistant or general clerk.

In large duplicating/copying departments and printing companies, promotion may be possible to department supervisor or leader. There may be opportunities in the instant print shops to progress to shop manager.

Annual Income

This section is intended as a guideline only.

Salaries range from £8,300 to £13,000.

Further information

The Print Education Forum *
962 Alum Rock Road
Ward End
B8 2NS
Tel: 0121 789 5100

British Printing Industries Federation
Farringdon Point
29-35 Farringdon Road
Tel: 0870 240 4085

Scottish Print Employers Federation (SPEF)
48 Palmerston Place
EH12 5DE
Tel: 0131 220 4353

National Training Organisations (NTOs) ceased to be recognised by the government on 31 March 2002. However, some are continuing to operate in their respective fields. Please contact individual NTOs with queries regarding their current status.

The Secretary of State for Education and Skills is licensing new Sector Skills Councils - charged with boosting skills and productivity in business sectors. For information about Sector Skills Councils, their roles and responsibilities, please visit the Sector Skills Development Agency website:

Other Useful Reprographic Assistant Work Information

We have a section available at this site on Reprographic Assistant job interview tips that you may find of interest should you wish to brush up your skills in this area and we also have number of career articles that may also be of use to you from within our guides and documents section.

Locations where we feature Jobs include:-
Aberdeen, Berkshire, Aberdeen, Bath, Bedfordshire, Berkshire, Birmingham, Bradford, Bristol, Cambridgeshire, Cardiff, Central London, Cheltenham, Cornwall, Coventry, Derby, Devon, Docklands, Dorset, Dundee, Durham, East Midlands, East Sussex, Edinburgh, Essex, Glasgow, Gloucester, Hampshire, Hertfordshire, Kent, Lancashire, Leeds, Leicester, Leicestershire, Lincolnshire, Liverpool, London, Manchester, Middlesbrough, Midlands and in various parts of the West Midlands

Details of other Reprographic Assistant Jobs can also be found in other UK wide areas including:-
Milton Keynes, Newcastle, Newcastle Upon Tyne, Norfolk, North London, North Midlands, Northampton, Northamptonshire, Northern Ireland, Northumberland, Norwich, Nottingham, Nottinghamshire, Oxford, Oxfordshire, Plymouth, Salisbury, Scotland, Sheffield, Shropshire, Somerset, South East, South London, South Midlands, Southampton, Staffordshire Surrey, Swansea, Swindon, Telford, Wales, Warwickshire, West End, West London, West Midlands, Worcestershire, York and throughout Yorkshire.

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