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Data Entry Clerk Profile


This Section of the site details information that you might find useful if you are looking to secure employment or require further details regarding working as a Data Entry Clerk. This page details the following Information:-

  • Finding Suitable Work as a Data Entry Clerk
  • Working Duties Expected
  • Hours and Environment
  • Working Skills Required
  • Training Requirements
  • Salary Expectations
  • Trade Information
  • Other useful Data Entry Clerk Work Information

Finding Suitable Work

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Working Duties Expected

Data entry clerks, sometimes called database administrators, are responsible for updating, maintaining and retrieving information held on computer systems; they also work with information which is being transferred from paper-based records onto computerised systems. The work could involve entering personal details of new sales clients; it could be entering details of adverts on a classified page in a newspaper; it could be transferring paper-based survey results for a market research company.

Information entered onto a computer system can be text or numerical, and is normally held on spreadsheets or databases. The software packages used may be generic, or they could be specially designed for a particular company's requirements.

Data entry clerks are employed across a range of sectors, including sales and marketing, banking, medical administration and education. The role is often combined with the job of customer service advisor.

Hours and Environment

Data entry clerks work full- and part-time, with more and more companies offering flexible working patterns. Full-time posts are normally 35-40 hours a week. Some companies operate shift systems.

The job is normally office-based.

Skills and Interests

As a data entry clerk, you should:

  • be computer literate
  • be able to work to deadlines
  • be able to work on own initiative
  • have good numeracy and literacy skills
  • be able to work quickly and pay attention to detail.
  • Keyboarding speed is useful, but accuracy is essential.
  • Where roles are part of a customer service job, additional attributes such as telephony skills will be required.


There are no minimum entry requirements, although some employers may prefer applicants with qualifications, such as English and maths GCSEs (A-C)/S grades (1-3). Computing qualifications, such as New Computer Literacy and Information Technology (New CLAIT) or European Computer Driving Licence (ECDL), would be useful.


Most training is delivered on the job. There are NVQs/SVQs levels 1 to 3 in Administration, which include units covering entry and retrieval of information on computer systems; NVQs/SVQs levels 1 to 3 in Using IT; and City and Guilds qualifications in ICT Basics (4242) and Information Technology (7261).

Foundation and Advanced Modern Apprenticeships (MAPPs) may be available for people aged 16-24.
For details see: MAPPs (England); Skillseekers MAPPs (Scotland); National Traineeships MAPPs (Wales); and MAPPs (Northern Ireland).


Employment prospects are very good as many companies now have computerised information storage and retrieval systems.

With experience, you may be able to move into a supervisory position overseeing a team of clerks. There may be opportunities to train new recruits in the particular data entry systems being used.

Annual Income

Figures are intended as a guideline only.

Salaries range from £7,500 to £11,500 a year.
With additional duties such as customer service, salaries can reach £15,000 a year.

Further information

e-skills UK *
1 Castle Lane
Tel: 020 7963 8920

Council for Administration *

National Training Organisations (NTOs) ceased to be recognised by the government on 31 March 2002. However, some are continuing to operate in their respective fields. Please contact individual NTOs with queries regarding their current status.

The Secretary of State for Education and Skills is licensing new Sector Skills Councils - charged with boosting skills and productivity in business sectors. For information about Sector Skills Councils, their roles and responsibilities, please visit the Sector Skills Development Agency website:

Most professions and industries carry a wide and varied selection of admin and secretarial jobs. Here are some examples of related job roles and positions which may be of interest:

• Admin & Secretarial
• Administrator
• Data Entry Clerk
• Facilities Manager
• HR Administrator
• Legal Secretary
• Medical Secretary
• Office Manager
• PA
• Receptionist
• Secretary
• Other Admin/Secretarial

Other Useful Data Entry Clerk Work Information

We have a section available at this site on Data Entry Clerk job interview tips that you may find of interest should you wish to brush up your skills in this area and we also have number of career articles that may also be of use to you from within our guides and documents section.

Locations where we feature Jobs include:-
Aberdeen, Berkshire, Aberdeen, Bath, Bedfordshire, Berkshire, Birmingham, Bradford, Bristol, Cambridgeshire, Cardiff, Central London, Cheltenham, Cornwall, Coventry, Derby, Devon, Docklands, Dorset, Dundee, Durham, East Midlands, East Sussex, Edinburgh, Essex, Glasgow, Gloucester, Hampshire, Hertfordshire, Kent, Lancashire, Leeds, Leicester, Leicestershire, Lincolnshire, Liverpool, London, Manchester, Middlesbrough, Midlands and in various parts of the West Midlands

Details of other Data Entry Clerk Jobs can also be found in other UK wide areas including:-
Milton Keynes, Newcastle, Newcastle Upon Tyne, Norfolk, North London, North Midlands, Northampton, Northamptonshire, Northern Ireland, Northumberland, Norwich, Nottingham, Nottinghamshire, Oxford, Oxfordshire, Plymouth, Salisbury, Scotland, Sheffield, Shropshire, Somerset, South East, South London, South Midlands, Southampton, Staffordshire Surrey, Swansea, Swindon, Telford, Wales, Warwickshire, West End, West London, West Midlands, Worcestershire, York and throughout Yorkshire.

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