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Education Administrator Profile


This Section of the site details information that you might find useful if you are looking to secure employment or require further details regarding working as an Education Administrator. This page details the following Information:-

  • Finding Suitable Work as an Education Administrator
  • Working Duties Expected
  • Hours and Environment
  • Working Skills Required
  • Training Requirements
  • Salary Expectations
  • Trade Information
  • Other useful Education Administrator Work Information

Finding Suitable Work

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Working Duties Expected

An education administrator organises and oversees administrative activities and systems that support and facilitate the smooth running of an education institution. The majority are based in higher or further education (HE or FE) sectors, but work in private colleges or tertiary colleges is possible.

Likely work areas are in central administration (eg admissions, quality assurance and examinations) or as part of a faculty team, section or department, such as finance or careers, where the role is likely to involve more direct and regular contact with current students.

There are a huge number of possible job titles within education administration and job descriptions are equally diverse.

What does the role encounter?

The range of administrative jobs in the education sector is enormous and the job can vary greatly depending on the type of institution and the section or department where you work.

The typical work activities listed below give a flavour of some tasks in some jobs, but in education administration it is unlikely that any two jobs are the same. The work may include:

• servicing committees and academic boards;
• assisting with recruitment, public relations and marketing activities;
• administrating student matters including dealing with complex queries and possible complaints relating to academic regulations;
• providing administrative support to lecturers, tutors and others in the academic team;
• drafting and interpreting regulations;
• co-ordinating examinations and assessment processes;
• maintaining high levels of quality assurance, including course evaluation and course approval;
• providing management information;
• making extensive usage of current information systems and databases and participating in the development of future systems;
• preparing reports and statistics for internal and external use;
• contributing to policy and planning;
• managing budgets and ensuring financial systems are followed;
• purchasing goods and equipment, as required, and processing invoices;
• supervising staff;
• liaising with other administrative staff, academic colleagues and students;
• liaising with partner institutions, other institutions, external agencies, government departments and prospective students;
• organising and facilitating a variety of activities, educational or social.

What level of salary and benefits are there?

These figures are purely for guidance only. Salaries may vary for the area the job is situated in, age, experience along with a host of other factors:

• Typical starting salaries: £12,000 - £26,000.
• Typical salaries at senior level/with experience £24,000 - £60,000.
• Salary is influenced by institution size, type and location as well as by job title. There is inconsistency in these aspects across the whole sector making it difficult to provide a typical career pathway. Membership of an occupational pension scheme is usually possible.

What type of hours will I have to work?

Working hours and conditions are mainly nine to five and can include regular extra hours, although these are unlikely to include weekends or involve shift work. Many positions require occasional overtime and this can be concentrated at peak periods of the academic year such as examinations, enrolment or during academic quality visits.
Education institutions generally have good conditions of service and usually offer career breaks, part-time work and job shares. Term-time working is sometimes possible. Some jobs may be offered on a specified contract basis. Self-employment/freelance work is still uncommon but there can be opportunities for freelance work for very experienced staff in specialised areas, such as quality assurance, preparing funding bids, marketing and public relations. Jobs are available in most geographical areas. Higher education (HE) institutions are located throughout the UK, often sited in or near large towns and cities. Further education (FE) colleges are found in most cities and larger towns. Tertiary colleges are more common in some areas of the country than others, but do not exist in Scotland. There can be some stressful periods, especially during busy times of the year.

What type of skills will I need?

You will need to have some or all of the following type of skills to carry out this job:

• diplomacy;
• assertiveness;
• strong communication skills, to negotiate effectively with students, academic departments and others in the area of education administration;
• the ability to juggle time and tasks;
• skills in word processing, spreadsheets and using databases (for some roles, formal office experience could also be essential);
• a strong interest in the educational system and previous experience in either FE or HE.

Evidence of involvement in university life, for example committee work, helping with student recruitment activities, participating in extracurricular skills development schemes and mentoring are all useful ways of acquiring essential experience and demonstrating an interest in this field.

What type of training will I receive?

Induction training is usually offered and introduces new staff to the institution, its processes and its student body. Training in specific systems used by the institution, such as student record retrieval programmes, will be provided. Professional development is encouraged via in-house, regional and national courses and conferences. Education institutions usually have an appraisal system. This is often used to identify training needs and staff are encouraged to have their own personal development plan.

Career Progression:

There are opportunities to be seconded into other administration roles within the institution, and to undertake projects for personal interest or towards gaining the variety of experience that is necessary for promotion. There is a huge range of occupations within the education administration field, so promotion and career development is rarely linear. Administrators tend to fix on their own personal interests and seek opportunities accordingly. Competition for promoted posts can be very keen.

It is common to change institution where there are several in a region and those interested in reaching the most senior positions may have to be prepared to relocate. However, as there is no formal post-entry qualification or promotion structure, there is a lack of consistency across the sector with regard to the relationship between grade, job title and salary.

Any Related Types Of Jobs?

Yes. This list is not exhaustive but here are some similar and associated types of role:

Adult education lecturer/tutor
Careers adviser/personal adviser (careers)
Charity officer
Civil Service fast streamer
Company secretary
Database administrator
Higher education careers adviser
Information officer/manager
Local government administrator
Office manager.

What trade magazines or publications are available for this industry?

All of the following magazines and journals can be purchased from any good bookstore:

The Education Authorities Directory and Annual.
The Guardian, Guardian Newspapers Ltd.
The Independent, Newspaper Publishing plc.
The Times Educational Supplement (TES).
The Times Higher Educational Supplement.

Where can I find further information?

Further information can be found by visiting any of the following bodies and organisations the addresses and their respective websites are:

Department for Education and Skills (DfES)
Sanctuary Buildings, Great Smith Street, London SW1P 3BT
Tel: 0870 000 2288

Department for Employment and Learning (DELNI)
Adelaide House, 39-49 Adelaide Street, Belfast BT2 8FD
Tel: 028 9025 7777

Higher Education Funding Council for England (HEFCE)
Northavon House, Coldharbour Lane, Bristol BS16 1QD
Tel: 0117 931 7317

Higher Education Funding Council for Wales (HEFCW)
Linden Court, The Orchards, Ilex Close, Llanishen, Cardiff CF14 5DZ
Tel: 029 2076 1861

Institute of Chartered Secretaries & Administrators (ICSA)
16 Park Crescent, London W1B 4AH
Tel: 020 7580 4741

Learning and Skills Council
Cheylsmore House, Quinton Road, Coventry CV1 2WT
Tel: 0845 019 4170

Other Useful Education Administrator Work Information

We have a section available at this site on Education Administrator job interview tips that you may find of interest should you wish to brush up your skills in this area and we also have number of career articles that may also be of use to you from within our guides and documents section.

Locations where we feature Jobs include:-
Aberdeen, Berkshire, Aberdeen, Bath, Bedfordshire, Berkshire, Birmingham, Bradford, Bristol, Cambridgeshire, Cardiff, Central London, Cheltenham, Cornwall, Coventry, Derby, Devon, Docklands, Dorset, Dundee, Durham, East Midlands, East Sussex, Edinburgh, Essex, Glasgow, Gloucester, Hampshire, Hertfordshire, Kent, Lancashire, Leeds, Leicester, Leicestershire, Lincolnshire, Liverpool, London, Manchester, Middlesbrough, Midlands and in various parts of the West Midlands

Details of other Education Administrator Jobs can also be found in other UK wide areas including:-
Milton Keynes, Newcastle, Newcastle Upon Tyne, Norfolk, North London, North Midlands, Northampton, Northamptonshire, Northern Ireland, Northumberland, Norwich, Nottingham, Nottinghamshire, Oxford, Oxfordshire, Plymouth, Salisbury, Scotland, Sheffield, Shropshire, Somerset, South East, South London, South Midlands, Southampton, Staffordshire Surrey, Swansea, Swindon, Telford, Wales, Warwickshire, West End, West London, West Midlands, Worcestershire, York and throughout Yorkshire.

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