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Health Records Clerk Profile


This Section of the site details information that you might find useful if you are looking to secure employment or require further details regarding working as an Health Records Clerk. This page details the following Information:-

  • Finding Suitable Work as an Health Records Clerk
  • Working Duties Expected
  • Hours and Environment
  • Working Skills Required
  • Training Requirements
  • Salary Expectations
  • Trade Information
  • Other useful Health Records Clerk Work Information

Finding Suitable Work

This website features a volume of Job vacancies advertised on behalf of a number of different employers and specialist recruiters that post vacancies on a regular basis so you can start your search for work right here:-

Click here to View all the latest Health Records Clerk jobs online today


We feature many Health Records Clerk Jobs live online at this site and these posts are updated daily. Please book mark this page and return here on a regular basis or register with our site for Jobs by email so that you don't miss out on the latest work opportunities.

Working Duties Expected

Health records clerks initiate, maintain, file and retrieve documents relating to patients. They are responsible for making sure the records are available to staff who need them. Clerks may check patients in on arrival, and they may specialise in one particular area. The main areas are: filing/administration; outpatient reception; admissions; statistical work.

Hours and Environment

Health records clerks work 37 hours, Monday to Friday. In some hospitals (especially those with accident and emergency departments) a full 24-hour service is provided which involves shift work, and maybe permanent night work. There are usually opportunities for part-time work.

They work in offices, reception areas, filing rooms or wards. In medical records libraries some areas are dusty. Where the work involves filing clerks will need to be physically active.

Skills and Interests

To be a health records clerk you should:

  • be well organised, accurate and efficient in dealing with a wide range of jobs
  • be pleasant and helpful, especially when dealing with patients
  • have good communication skills, with patience and tact
  • be able to work as part of a team
  • have an interest in medical terminology and anatomy (especially for coding work)
  • have numerical and keyboard skills as much of the work is computerised
  • be discreet as all patients personal details and records are confidential.


There are no set formal qualifications required to become a health records clerk. However, employers will usually ask for GCSEs(A-C)/ S grades (1-3) in English and maths. Equivalent qualifications can be accepted. Experience in word-processing and spreadsheet is useful.

For details of qualification equivalents see:

Qualifications and Curriculum Authority (England, Wales and Northern Ireland)
Scottish Qualifications Authority


Training is usually on-the-job, with supervision by experienced staff.

You can work towards the Certificate and Diploma qualifications awarded by the Institute of Health Record Information and Management (IHRIM).

If you wish to take the IHRIM Certificate you need five GCSEs (A-C)/S grades (1-3) including English and maths or equivalent qualifications. You also need some practical experience of working in health records. The academic entrance qualifications for the IHRIM Certificate exams may be waived for mature students, depending on age and experience. After gaining the IHRIM Certificate or an equivalent qualification recognised by the IHRIM, you could enter the Diploma course. Please contact IHRIM for details.

The IHRIM exams can be studied through:

  • courses at local colleges - full-time, day release or evening
  • courses run by regional branches of the IHRIM
  • a reading course for the Certificate exam, provided by the IHRIM - this may be used in addition to other study methods or as a stand-alone course.

There are no NVQs/SVQs specific to health records practice, but the IHRIM has introduced Certificates of Technical Competence in Basic Medical Records Practice and at Supervisory Level, which are assessed in the workplace. Some employers may offer NVQ/SVQ in Customer Care or Administration at Levels 2 and 3.

If you wish to specialise in clinical coding, a specialist national clinical coding qualification is available from the IHRIM.

You would also have continuous training for new procedures and computer software packages that may be used.
NHS employees, at all levels, may be able to access learning and development opportunities through the NHSU, the new corporate university for the NHS. For details see: or contact U-i: the NHSU advice line for learning in health and social care.

Foundation and Advanced Modern Apprenticeships (MAPPs) may be available for people aged 16-24.
For details see: MAPPs (England); Skillseekers MAPPs (Scotland); National Traineeships MAPPs (Wales); and MAPPs (Northern Ireland).


Most work is in hospitals. Work can also be found in GP surgeries, private hospitals and HM Forces.

The availability of vacancies and the degree of competition for jobs varies in different parts of the country. There may be opportunities to work abroad.

Annual Income

Figures are intended as a guideline only.

Health records clerks'' income starts from £8,000 to £12,000 a year.
Extra allowances can be earned for additional responsibilities, hours worked and length of service.

Further information

11th Floor Reception
88 Wood Street
Tel: 0800 555 550

U-i (NHSU advice and career planning line)
Tel: 08000 150 850

Institute of Health Record Information & Management IHRIM
141 Leander Drive
OL11 2XE
Tel: 01706 868481

Other Useful Health Records Clerk Work Information

We have a section available at this site on Health Records Clerk job interview tips that you may find of interest should you wish to brush up your skills in this area and we also have number of career articles that may also be of use to you from within our guides and documents section.

Locations where we feature Jobs include:-
Aberdeen, Berkshire, Aberdeen, Bath, Bedfordshire, Berkshire, Birmingham, Bradford, Bristol, Cambridgeshire, Cardiff, Central London, Cheltenham, Cornwall, Coventry, Derby, Devon, Docklands, Dorset, Dundee, Durham, East Midlands, East Sussex, Edinburgh, Essex, Glasgow, Gloucester, Hampshire, Hertfordshire, Kent, Lancashire, Leeds, Leicester, Leicestershire, Lincolnshire, Liverpool, London, Manchester, Middlesbrough, Midlands and in various parts of the West Midlands

Details of other Health Records Clerk Jobs can also be found in other UK wide areas including:-
Milton Keynes, Newcastle, Newcastle Upon Tyne, Norfolk, North London, North Midlands, Northampton, Northamptonshire, Northern Ireland, Northumberland, Norwich, Nottingham, Nottinghamshire, Oxford, Oxfordshire, Plymouth, Salisbury, Scotland, Sheffield, Shropshire, Somerset, South East, South London, South Midlands, Southampton, Staffordshire Surrey, Swansea, Swindon, Telford, Wales, Warwickshire, West End, West London, West Midlands, Worcestershire, York and throughout Yorkshire.

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